Example (made-up): a Texas landlord’s tenant moved out on October 31, 2026, leaving a $1,800.00 deposit and $489.50 of carpet, wall and blind deductions. Mail the itemized list after November 30 and the law presumes bad faith: $100 + 3 × $489.50 = $1,568.50 lost, plus the tenant’s attorney’s fees. This page counts that date for you.
Blank Word templates leave the dates and the math to you. Here you type the tenancy once: the deposit statement, the notice to pay rent or quit and the rent receipt fill themselves, with the deadline, the amount to return and the notice end date counted from your state’s statute (California, Texas, Florida, New York, Illinois, read on the official state sites on 2026-11-12) or from the days you enter for any other state.
Texas · 2210 Pecan Bend, Austin, TX 78704
Dates and rules for these letters
- Send the rest of the deposit and the written itemized list of deductions by Monday, November 30, 2026 (30 days after the October 31, 2026 move-out, Prop. Code § 92.103(a), § 92.104(c)). If it is late: $100 + 3 × $489.50 withheld = $1,568.50, plus the tenant's attorney's fees. Late means presumed bad faith (Prop. Code § 92.109(d)); bad faith costs $100 plus three times the amount withheld plus attorney's fees (§ 92.109(a)).
- 18 day(s) left until the deposit deadline (counted from today).
- You do not have to send it until the tenant gives a written forwarding address (Prop. Code § 92.107). Mail postmarked by the deadline counts as on time (§ 92.1041).
- Notice to pay rent or vacate: $800.00 past due for November 2026. Delivered November 12, 2026, the period ends Sunday, November 15, 2026 (at least 3 days' written notice, unless your written lease sets a shorter or longer period, Prop. Code § 24.005(a)).
- Texas: if the tenant was not late before this month, the notice must be a notice to pay rent or vacate (Prop. Code § 24.005(a)).
Your three filled templates
1 · Deposit statement (Unit A)
Itemized statement of security deposit deductions
Dana Whitfield (example)
512-555-0148 · 88 Oak Hollow Dr, Austin, TX 78745 · weekdays 9 am-5 pm
Thursday, November 12, 2026
Jordan Reed (example)
4100 Lamar Blvd Apt 12, Austin, TX 78756
Re: 2210 Pecan Bend, Austin, TX 78704, Unit A · move-out October 31, 2026
Your tenancy ended on October 31, 2026. You paid a security deposit of $1,800.00. Below is the itemized statement of the amounts deducted and the reason for each.
| Security deposit received | $1,800.00 |
| Carpet cleaning, pet stains in bedroom (cleaning) | −$185.00 |
| Patch and paint 3 wall holes, living room (repair) | −$240.00 |
| Replace broken window blind, kitchen (repair) | −$64.50 |
| Total deductions | $489.50 |
| Amount returned to you with this letter | $1,310.50 |
The $1,310.50 is sent to the forwarding address above.
Sincerely,
Dana Whitfield (example)
2 · Notice to pay rent or vacate (Unit B)
NOTICE TO PAY RENT OR VACATE
Dana Whitfield (example)
512-555-0148 · 88 Oak Hollow Dr, Austin, TX 78745 · weekdays 9 am-5 pm
Thursday, November 12, 2026
Sam Patel (example) and all other occupants
2210 Pecan Bend, Austin, TX 78704, Unit B
You are in default in the payment of rent for the premises above. The rent due and unpaid is:
| Rent for November 2026 | $1,800.00 |
| Paid on November 3, 2026 (Zelle) | −$1,000.00 |
| Total rent due now | $800.00 |
Pay the rent due in full or vacate the premises. This notice gives you 3 days' written notice: pay or move out by Sunday, November 15, 2026, or the landlord may file an eviction (forcible detainer) suit.
Pay to: Dana Whitfield (example) · 512-555-0148 · 88 Oak Hollow Dr, Austin, TX 78745 · weekdays 9 am-5 pm.
Late fees and other charges are not part of this notice.
Dana Whitfield (example), landlord
3 · Rent receipt (Unit B)
Rent receipt No. 2026-021
| Date received | November 3, 2026 |
| Received from | Sam Patel (example) |
| Property | 2210 Pecan Bend, Austin, TX 78704, Unit B |
| For | rent, November 2026 |
| Payment method | Zelle |
| Amount received | $1,000.00 |
| Rent due for the period | $1,800.00 |
| Balance still due | $800.00 |
| Received by | Dana Whitfield (example) |
Texas · 2210 Pecan Bend, Austin, TX 78704. Unit A: deposit $1,800.00 − deductions $489.50 = $1,310.50 to return, letter due November 30, 2026; if late: $100 + 3 × $489.50 withheld = $1,568.50, plus the tenant's attorney's fees. Unit B: November 2026 rent $1,800.00, paid $1,000.00, past due $800.00; notice delivered November 12, 2026 ends November 15, 2026.
Pro, $8 a month (or $59.33 a year): print or save as PDF all three letters plus a landlord copy of the receipt · deadline reminders for your calendar (.ics: deposit deadline, 5 days before, notice end, 12 rent due dates) · save every unit and see all deadlines in one table · receipt book: record the payment, open next month with the balance carried and the receipt number +1, receipts CSV for taxes · backup.
Pro: $8 a month or $59.33 a yearrental property templates · 23 inputs · 6 results · deposit statement , rent notice , rent receipt · 5 states + your own days
Pro: print, reminders, every unit, receipt book
Your units and their deadlines
| Saved | State | Deposit letter due | To return | Notice ends | Past due |
|---|
Receipt book
| No. | Date | Tenant | Period | Received | Balance after |
|---|
Questions
What do these rental property templates fill in?
Three letters from 23 inputs: state, landlord, contact line, property; 6 for the tenant who moved out (unit, name, forwarding address, deposit, move-out date, deductions); 10 for the current tenant (unit, name, rent, period, earlier arrears, payment date, amount, method, receipt number, notice date); 2 other-state day counts and the holiday list.
Which 6 results does the page work out?
Deposit to return, the deposit letter deadline, the amount lost or at risk if that letter is late, the deductions withheld, the past-due rent that goes into the notice, and the date the notice period ends. In the made-up Texas example: $1,310.50 back, due November 30, 2026, $1,568.50 at stake, $489.50 withheld, $800.00 past due, notice ends November 15.
Why is a late Texas deposit letter so expensive?
Texas Property Code § 92.109(d) presumes bad faith when the rest of the deposit or the itemized list is not given by the 30th day after the tenant surrenders the unit. Bad faith costs $100 plus three times the amount withheld plus attorney's fees (§ 92.109(a)). Mail postmarked by the deadline counts (§ 92.1041), and the clock waits for a written forwarding address (§ 92.107).
Which states are built in, and what if mine is not?
California (21 days, 3 court days), Texas (30 days, 3 days), Florida (15 or 30 days, 3 court days), New York (14 days, 14-day demand) and Illinois (30 and 45 days, 5 days), read on the official state sites on 2026-11-12. For any other state, type your statute's days and the page counts the dates and fills the same letters.
What is free and what does Pro add?
Free: one move-out and one current tenant at a time, all 6 results and the three filled letters on screen. Pro, $8 a month: print or save the letters as PDF, calendar reminders for every deadline and 12 rent due dates, every unit saved with its deadlines, a receipt book that carries unpaid rent into next month, receipts CSV and backup.
- Sources, read on the official state sites on 2026-11-12: California Civil Code § 1950.5 (as amended by AB 414, effective 2026-01-01) and Code of Civil Procedure § 1161 (leginfo.legislature.ca.gov) · Texas Property Code §§ 92.103, 92.104, 92.1041, 92.107, 92.109 and 24.005 (statutes.capitol.texas.gov) · Florida Statutes §§ 83.49 and 83.56, 2026 edition (leg.state.fl.us) · New York General Obligations Law § 7-108 and RPAPL § 711 (nysenate.gov) · Illinois 765 ILCS 710/1 and 735 ILCS 5/9-209 (ilga.gov).
- Cities and counties can add their own rules (rent control, just-cause, deposit interest). Your data stays in this browser (localStorage). Nothing is sent to us.
- Filled templates and date counting, not legal advice. Check the notice form your local court expects before you serve it.
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