12 email, text and voicemail templates on a day 2, 6, 13 and 30 schedule, plus 8 inputs and 11 formulas that price the quotes you never chased. After 3 months an inquiry stops covering you: TCPA damages run up to $500 per call.
| Your win rate | - |
| Quotes sitting unchased | - |
| Jobs left at your win rate | - |
| Revenue left per month | - |
| Profit left per month | - |
| Profit left per year | - |
| Hours to chase them | - |
| Cost of chasing per month | - |
| Break-even close rate | - |
| Break-even jobs | - |
| Net gain from chasing per month | - |
Everything updates as you type. Nothing is uploaded. This runs in your browser.
Free posts stop at 3 to 5 emails. The pack has 12 templates for every reply you get (price, timing, "went with someone else") and a quote log that dates day 2, 6, 13 and 30 for each quote.
Template 02, day 2 text: "Hi [First name], it's [Your name] from [Business name]. I sent your [job] quote on [quote date]. Any question on it I can answer by text? If you'd rather I stop texting, just reply STOP."
The 3-month line: an inquiry covers your calls and texts for 3 months (47 CFR 64.1200(f)(5)). After that, a "spring special" text to an open quote is telephone solicitation: 8 a.m. to 9 p.m. only, Do Not Call Registry applies, up to $500 per call (47 U.S.C. 227(c)(5)). Read 2026-10-31 on law.cornell.edu.
Full version — $29.90 once: 12 templates, schedule and the quote log workbook. Get the pack
What you need after the check: the 12 follow-up templates as ready-to-paste text files, the day 2/6/13/30 schedule with the TCPA notes, and the .xlsx workbook with a 60-row quote log that dates each follow-up and the 3-month inquiry window, so next month's check starts from your log.
One payment, one licence key for this tool. The key is shown right after payment.
QuotePro lists 19 and 41 dollars a month on Software Advice (read 2026-10-31); Housecall Pro and Joist give 3 and 5 free emails, then sell a 14-day software trial. TCPA, 47 U.S.C. 227(c)(5): up to $500 per call, up to 3 times if w
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Real numbers from this tool, line by line.
Profit left per month: 7,560.00 dollars. That is the result for a made-up US roofer who sent 40 quotes last month, won 10 and never followed up on 18 of them, with an average quote of 4,800.00 dollars and a 35% gross margin.
| Line | Result |
|---|---|
| Your win rate | 25.00% |
| Quotes sitting unchased | 86,400.00 dollars |
| Jobs left at your win rate | 4.50 |
| Profit left per month | 7,560.00 dollars |
| Profit left per year | 90,720.00 dollars |
| Hours to chase them | 7.20 |
| Cost of chasing per month | 432.00 dollars |
| Break-even close rate | 1.43% |
The check uses only your own numbers. Your win rate is jobs won divided by quotes sent: 10 / 40 = 25%. The 18 quotes nobody chased are worth 18 x 4,800.00 = 86,400.00 dollars on paper. If they closed at the same 25%, that is 4.50 jobs, 21,600.00 dollars of revenue and, at 35% margin, 7,560.00 dollars of profit a month.
That 25% is an assumption, so the check also prints the break-even line. Four follow-ups of 6 minutes each for 18 quotes is 7.20 hours. At 60 dollars an hour that is 432.00 dollars. Divide by the profit in the unchased pile (86,400.00 x 35% = 30,240.00) and you get 1.43%. Chasing pays as long as more than 1.43% of those quotes turn into jobs: about a quarter of one job (0.26).
Day 0 is the day the quote went out. Day 2: a recap email (what the quote covers, valid-until date) and a short text that offers to stop. Day 6: one common question answered, or a split option. Day 13: a voicemail under 30 seconds plus a smaller-scope email. Day 30: a closing-the-file email and text. Four more templates answer the replies you actually get: the price, "not until spring", "we went with someone else", and the date your price holds until.
Many follow-up guides end with "move the quote to a cold list and send seasonal offers". Under the FCC rules, a customer's inquiry creates an established business relationship for three months (47 CFR 64.1200(f)(5)). Calls and messages inside that window are not telephone solicitation (64.1200(f)(15)). After three months with no job, a "spring special" text is telephone solicitation: only between 8 a.m. and 9 p.m. the customer's local time (64.1200(c)(1)), and the National Do Not Call Registry matters. A person who gets more than one call in 12 months in breach of these rules can sue for up to 500 dollars per call, up to three times that if wilful (47 U.S.C. 227(c)(5)). The quote log prints the date the inquiry window ends for every quote, so you can see it before you send.
The check is free in the browser with your own numbers. The pack is one payment: 12 templates, the schedule with these TCPA notes, and the workbook with a 60-row quote log that flags open quotes past the inquiry window.
Sources read 2026-10-31: law.cornell.edu/cfr/text/47/64.1200 and law.cornell.edu/uscode/text/47/227.
You get 12 quote follow up templates (email, text and voicemail) in a day 2, 6, 13 and 30 sequence, plus a quote log workbook. The free calculator takes 8 numbers from your last month of quotes and shows the profit sitting in quotes nobody followed up, what chasing them costs in your own time, and the break-even close rate.
US contractors and home-service owners who send written quotes or estimates: roofing, HVAC, plumbing, remodeling, landscaping, cleaning. It fits anyone who prices jobs at a few thousand dollars, sends 10 or more quotes a month and loses track of the ones that go quiet after the first visit.
Free blog posts give three to five emails and then sell you a monthly app. None of them shows what your unanswered quotes are worth, and the common advice to put dead quotes on a cold list for seasonal texts skips the TCPA line: an inquiry only covers you for three months.
Free: the whole lost-quote check on screen with your own numbers, any number of times, no sign-up. Paid, one payment: the 12 templates as text files, the schedule with the TCPA notes, and the .xlsx workbook with the same 11 formulas plus a quote log that dates every follow-up and the end of the 3-month inquiry window.
Quote follow-up apps charge monthly: QuotePro lists 19 and 41 dollars a month on Software Advice. This is a one-time file you keep in Excel, Google Sheets or LibreOffice. Use it on its own, or paste the templates into the estimating app you already pay for.
One question, answered by the person who built it. Your email only if you want the answer sent.