Payroll Tax Spreadsheet for US Small-Business Employers — FICA, FUTA & State SUTA per Employee

Employee and employer FICA, the 0.9% Additional Medicare Tax above $200,000 that the employer does NOT match, FUTA on the first $7,000 of wages, and your state SUTA — for every worker on your payroll. Deposit the federal side late and IRC §6656 adds 2% (1–5 days), 5% (6–15 days), 10% (16+ days) and 15% once it is more than 10 days past an IRS notice.

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FICA-taxable wages (gross less Section 125 pre-tax deductions)-
Social Security withheld from the employee — 6.2%, capped at the wage base-
Medicare withheld from the employee — 1.45%, no wage cap-
Additional Medicare Tax withheld — 0.9% on wages above the threshold, employee only-
Total FICA withheld from the employee for the year-
Employer FICA match — 6.2% + 1.45%; the employer does NOT match the 0.9% Additional Medicare Tax-
Employee FICA per paycheck-

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Employee and employer FICA, the 0.9% Additional Medicare Tax above $200,000 that the employer does NOT match, FUTA on the first $7,000 of wages, and your state SUTA — for every worker on you

The US Bureau of Labor Statistics Occupational Employment Statistics puts the median wage for bookkeeping, accounting and auditing clerks (SOC 43-3031) at roughly $23 an hour; a CPA reviewing a payroll setup bills well above that.

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