Updated:
Rental Application Form for Landlords
A ready-to-use rental application form for US landlords and property managers, with a filled-in example, a blank form, an applicant tracker and decision letters.
Preview
What's inside
- Rental_Application_Decision_Letters.docx
- Rental_Application_Form_Blank.docx
- Rental_Application_Form_Example.docx
- Rental_Application_Screening_Tracker.xlsx
What's included:
- Rental application form, blank (Word, 2 pages): property and lease, applicant, 3-year residence history, employment and income, other occupants, pets, vehicles, emergency contact and references, rental background questions, authorization and signature, office-use box
- The same form filled in with a sample applicant to copy from
- Applicant screening tracker (Excel): enter rent and your income multiple, and it calculates income-to-rent, flags whether each applicant meets your income and credit criteria, and counts approved and pending applications. Dropdowns for fee paid, references, ID check and status
- Decision letters (Word): an approval letter and an adverse action notice with the consumer reporting agency details, the 60-day free report and dispute rights, and the credit score fields
Who it's for: small landlords, property managers and anyone renting out a house, apartment, condo or room.
How to edit: open the Word files in Microsoft Word, Google Docs or LibreOffice and type over the [bracketed] fields, or print the blank form for applicants to fill in by hand. The tracker works in Excel, Google Sheets and LibreOffice Calc.
Format: US Letter (8.5 × 11 in), .docx and .xlsx. The form includes an Equal Housing Opportunity statement and asks no questions about protected classes. Application fee and screening rules vary by state and city, so check your local rules before use.
- Fill-in guide in every file: a “Fill in with AI” chapter with ready-made sentences for an AI chat assistant, matched to the template’s fields
Need more than this one? ReadyStack Pass opens all 517 files and 478 full versions — $29/month or $199/year. See the Pass →
A template you fill in yourself — not legal or tax advice.