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Tenant Application Form UK Landlord
A tenant application form for private landlords and letting agents in England, with a holding deposit receipt, a landlord checklist and an Excel tracker that works out the caps and deadlines for you.
Preview
What's inside
- Tenant_Application_Form_UK_Blank.docx
- Tenant_Application_Form_UK_Example.docx
- Tenant_Application_Tracker_UK_Blank.xlsx
- Tenant_Application_Tracker_UK_Example.xlsx
What's inside:
- Tenant_Application_Form_UK (Word, Example and Blank, 4 A4 pages): property and advertised rent, applicant details, 3-year address history, work and income (benefits counted as income), guarantor, Right to Rent, rental history, data notice, declaration and office-use box
- Holding deposit receipt and terms: 1 week of rent, deadline for agreement on day 15, when it must be paid back, the four reasons it may be kept, and the money due before move-in
- Landlord checklist from advert to move-in: one rent figure and no bidding, same checks for everyone, Right to Rent timing, rent in advance max. 1 month after signing, tenancy deposit cap and 30-day protection
- Tenant_Application_Tracker_UK (Excel, Example and Blank): enter rent and dates to see the weekly rent, holding and tenancy deposit caps (5 or 6 weeks), the deadline, the pay-back or written-reasons date and the total due before move-in
- Applicant sheet: your income rule (30× and 36× preset), guarantor check, household total, Right to Rent check timing and follow-up check date
Example: £1,950 rent a month → max. holding deposit £450.00, deposit cap £2,250.00, £3,750.00 due before move-in.
Who it is for: private landlords, letting agents and house-share landlords in England.
How to edit: Word files in Word, Google Docs or LibreOffice; Excel files in Excel, Google Sheets or LibreOffice Calc. Type in the yellow cells, the green cells calculate. Print the blank form for applicants to fill in by hand.
Format: A4, 2 .docx and 2 .xlsx files, UK dates (DD/MM/YYYY) and £. Rules for England as of October 2026 (Tenant Fees Act 2019, Renters' Rights Act 2025). A practical aid, not legal advice.
- Fill-in guide in every file: a “Fill in with AI” chapter with ready-made sentences for an AI chat assistant, matched to the template’s fields
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A template you fill in yourself — not legal or tax advice.